The City of Weed Finance Department manages the City’s financial operations and provides accounting, budgeting, payroll, revenue, utility-billing, reporting, and financial-management services.
The department supports the City Council, City departments, employees, residents, businesses, auditors, and other public agencies by maintaining accurate financial records and promoting responsible stewardship of public funds.
Finance Department Responsibilities
The Finance Department’s responsibilities include:
- General accounting
- Budget development and monitoring
- Financial reporting
- Accounts payable
- Accounts receivable
- Payroll administration
- Utility billing and payment processing
- Cash and investment management
- Revenue collection
- Grant accounting and reporting
- Audit coordination
- Salary and compensation reporting
- Fee and rate administration
- Transient Occupancy Tax administration
- Insurance and risk-management coordination
- Internal financial controls
- Support for City departments and the City Council
Utility Billing and Payments
The Finance Department administers billing for City water, wastewater, and applicable refuse services.
Utility-billing responsibilities include:
- Establishing and maintaining customer accounts
- Preparing monthly utility bills
- Processing payments
- Applying adopted rates and charges
- Responding to billing questions
- Processing account changes
- Coordinating payment arrangements when authorized
- Processing service discontinuation and restoration
- Maintaining customer and consumption records
Utility-Billing Questions
For questions about a utility bill, account balance, payment, service address, account change, or payment arrangement, contact City Hall at:
Phone: (530) 938-5020
Customers should have their account number or service address available when calling.
Online Utility Billing - Xpress Bill Pay
Water or Wastewater Emergencies
For an active water or wastewater emergency during regular business hours, call City Hall at (530) 938-5020.
After hours, call the Weed Police Department at (530) 938-5000 so the on-call Public Works employee can be contacted.
Billing questions and routine service requests should be handled during regular City Hall business hours.
Transient Occupancy Tax
Transient Occupancy Tax, commonly known as TOT, is collected from guests occupying qualifying lodging accommodations within the City.
Hotel, motel, short-term-rental, and other lodging operators are responsible for registering, collecting the applicable tax, filing required returns, and remitting the tax in accordance with City requirements.
The City uses an online service administered by HdL for TOT registration, filing, payment, and account support.
File and Pay Transient Occupancy Tax
TOT Processing Assistance
For assistance with filing, payment, registration, or an online TOT account, contact the HdL TOT Processing Center.
Phone: (530) 341-3652
Operators remain responsible for complying with all applicable filing deadlines, payment requirements, recordkeeping rules, and City regulations.
City Budget
The City budget is the primary financial plan for delivering public services and completing capital improvements.
The budget identifies anticipated revenues, authorized expenditures, departmental operating needs, staffing costs, reserves, capital projects, debt obligations, and other financial priorities.
The City operates on a fiscal year beginning July 1 and ending June 30.
Budget Development
The budget-development process generally includes:
- Departmental review of operating and capital needs
- Revenue and expenditure forecasting
- Preparation of departmental budget requests
- Review by the City Manager and Finance Department
- City Council workshops or public discussions
- Publication of the proposed budget
- Public review and hearing
- Adoption by the City Council
The City Council may amend the budget during the fiscal period as financial conditions, emergencies, grants, projects, or service needs change.
Audits and Financial Reports
The City prepares financial reports and participates in independent audits to evaluate its financial position, accounting records, internal controls, revenues, expenditures, and compliance with applicable reporting requirements.
Documents may include:
- Annual financial statements
- Independent auditor reports
- Single audits
- Management letters
- Budget-to-actual reports
- State-mandated financial reports
- Grant-related financial reports
- Other fiscal studies and disclosures
Salary and Compensation Information
The City publishes salary schedules and compensation information as required by law.
Salary Schedule
The salary schedule identifies authorized classifications and compensation ranges. Actual employee compensation may vary based on classification, step placement, hours worked, overtime, benefits, special assignments, leave payouts, and other authorized factors.
State Controller Compensation Reports
The City submits required employee compensation information to the California State Controller’s Office.
The State Controller maintains a searchable public database containing compensation information for cities and other public agencies.
State Controller Government Compensation Database - Cities
The State Controller’s database should be used as the primary source for current and prior-year compensation reports rather than relying on a single dated report posted on the City website.
Master Fee Schedule
The Master Fee Schedule contains many of the City’s currently adopted fees and charges.
Some costs may also be established by ordinance, resolution, agreement, utility rate schedule, actual staff time, consultant cost, deposit requirement, or another legally authorized method.
Applicants should contact the responsible City department to confirm the fees, deposits, outside-agency costs, and other charges that apply to a specific request or project.
Utility Rates
Water, wastewater, and applicable refuse rates are established separately through the City’s adopted utility-rate process.
Property Taxes
Siskiyou County assesses, bills, and collects property taxes for property located within the City of Weed.
The City does not determine assessed property values or directly issue property-tax bills.
Questions about assessments, exemptions, tax bills, payment status, or delinquent property taxes should be directed to the appropriate Siskiyou County office.
Accounts Payable
The Finance Department processes approved payments to City vendors, contractors, consultants, and other payees.
Invoices submitted to the City should clearly identify:
- The vendor or payee
- Invoice number
- Invoice date
- Purchase order or contract number, when applicable
- City department or staff contact
- Description of the goods or services
- Amount due
- Remittance information
- Supporting documentation
Submitting an invoice does not waive contractual requirements or guarantee immediate payment. Invoices must be reviewed and approved by the responsible department before payment can be processed.
Questions about an invoice or payment status should be directed to City Hall at (530) 938-5020.
Purchasing and Financial Controls
City purchases and payments must comply with adopted budgets, purchasing requirements, contractual obligations, grant conditions, and applicable law.
The Finance Department assists City departments with:
- Budget verification
- Purchase documentation
- Invoice processing
- Payment authorization
- Financial coding
- Grant-accounting requirements
- Internal controls
- Financial reporting
City employees and departments may not commit City funds without proper authorization.
Insurance and Risk Management
The Finance Department assists with the coordination of insurance and risk-management activities for City operations.
Coverage may include:
- General liability
- Property
- Automobile
- Workers’ compensation
- Employment practices
- Cybersecurity
- Crime and fidelity
- Other coverage appropriate to municipal operations
Claims against the City are submitted through the City Clerk.